VN2025/008 - Expedited Recruitment - Senior Regional Finance Associate

Vienna

Organization: IOM - International Organization for Migration
Location: Vienna
Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
Closing Date:

Job Description

This is an expedited recruitment process open only to internal candidates and former IOM staff members who were separated in the last 12 months due to the structural adjustment process. This process is not open to external candidates; their applications will not be considered.

Under the overall supervision of the Deputy Regional Director, Management and the direct supervision of the Regional Financial Comptroller, and in close coordination with other colleagues in the Regional Finance and Budget Unit, the successful candidate will be responsible and accountable for supporting the financial management functions of regional programs. These functions include budget preparation, reviews and monitoring to verify donor compliance, financial analysis, audits, financial reports and coordination with Country Offices.

Responsibilities

The Regional Office for the Europe and Central Asia (ECA), based in Vienna, Austria, supports and monitors operations in all country missions in the Region. Through a team of specialists, the office provides technical support in project development, implementation, monitoring, reporting, and evaluation across country offices and regional programmes functions:

Resource Management and Administrative Support

Assist in managing office resources, including assets, supplies, and petty cash, in line with IOM procedures
Maintain and update financial systems, including staff and office cost allocation in PULSE
Advise on travel arrangements processes, documentation retrieval, and logistical support for staff and visitors
Organize meetings, trainings, and special events, including venue setup and participant coordination
Provide general office support, including scheduling, correspondence handling, and mail distribution
Maintain filing systems and suggest improvements to enhance operational efficiency
Compile background information and assist in preparing reports, briefs, and presentations
Promote knowledge sharing and maintain documentation in line with IOM and donor policies

Finance and Audit Support

Assist in monitoring financial activities of the Regional Office, including expenditure recording, tracking and staff projectization in PULSE
Conduct monthly transaction reviews and liaise with Country Offices to ensure data accuracy and donor compliance
Support the preparation of budgets, forecasts, and financial reports, including supporting documentation
Support RO’ and its projects’ budget planning and revisions by verifying cost estimates for staffing, operations, and services
Review invoices, travel expense claims, and payment requests to ensure completeness and compliance
Coordinate with finance teams across Country Offices to ensure harmonized reporting and oversight
Participate in coordination meetings and provide guidance on financial and administrative matters
Maintain and update financial systems, including staff and office cost allocation
Assist Country Offices with audit preparation, verification visits, and drafting responses to auditors and donors
Support the development of tools and mechanisms to strengthen financial oversight and inform decision-making

Cross-Cutting Responsibilities

Assist in maintaining role clarity and segregation of duties in resource-constrained environments
Support coordination with Implementing Partners and other Missions to facilitate compliance and accountability
Perform other related duties as assigned, adapting to evolving operational needs

Qualifications

Education

Bachelor’s degree in Finance, Accounting or Business Administration from an accredited institution with four (4) years of relevant professional experience. Or,
High School Diploma with at least six (6) years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Experience in applying knowledge of relevant financial discipline.
Experience in supporting internal control procedures to prevent fraud and mismanagement.
Experience in ensuring application of institutional financial policies and guidelines.
Experience in advocating incorporation of financial considerations into processes and procedures.
Experience in the usage of office software packages (MS Word, Excel, etc.).
Experience in computerized accounting systems including SAP application.
Experience in financial management of regional programmes in the United Nations.

Skills

Knowledge of financial rules and regulations.

Languages

For this position, fluency in English is required (oral and written).
Working knowledge of any other language of the region is an advantage.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 2)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
This is an expedited recruitment process open only to internal candidates and former IOM staff members who were separated in the last 12 months due to the structural adjustment process. This process is not open to external candidates; their applications will not be considered.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-6

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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