Supply chain Assistant

Juba

  • Organization: IOM - International Organization for Migration
  • Location: Juba
  • Grade: Administrative support - GS-3, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • Logistics
    • Supply Chain
  • Closing Date:

Job Description

Under the overall supervision of the Head of Supply Chain Unit in South Sudan and direct supervision of the Supply Chain Officer and in collaboration with relevant units in South Sudan, the  Supply Chain Assistant will be responsible and accountable for the procurement of supplies, services and works of IOM Country Office, Juba.

Responsibilities

Responsibilities and Accountabilities

  1. Receive and review/clarify procurement requests, specifications and confirm 

project codes and other needed information from requestors, particularly from

programme managers in the mission.

2. Closely coordinate and ensure that all project related purchases are reviewed

and approved by programme managers.

3. Present quotations for review and approval of the supervisor.

4. Create Purchase Orders and solicitation in WAVE

5. Ensure the timely delivery of procured supplies and materials.

6. Maintain records of all transactions, ensuring that an efficient filing system for

record of all quotations, copies of records of expenditure, receipts, local order

forms, etc is kept.

7. Closely coordinate with Program Managers and ensure that all outstanding

commitments are cleared timely.

8. Maintain contract tracking database.

9. Process payment through WAVE (Oracle system)

10. Undertake any other duties that may be assigned from time to time which are

commensurate to the position.

Qualifications

Required Qualifications and Experience

EDUCATION

  • Completed high school certificate from an accredited academic institution in supply with minimum of 2 years of professional experience.in supply chain management, logistics, administration, or related field of study 
  • University Degree in the aforementioned field of study with 1 years of professional experience

EXPERIENCE

  • Four (2) years of relevant experience
  • Computer literacy (MS OfficeWord, Excel, Outlook
  • Create Solicitation and Purchase Orders in WAVE
  • Follow up on the timely delivery of procured supplies and materials. 
  • Liaise closely with the finance section concerning payment of procured and delivered goods.

SKILLS

  • Having good interpersonal and communication skills.
  • 2. Having good working knowledge of Microsoft Word, Excel, internet, Outlook Teams and

SAP/PRISM/WAVE

Languages 

The Candidate should have good verbal and written English skills.

 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 3 months
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-3
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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