Expedited VN: Regional Resources Management Associate

Bangkok

Organization: IOM - International Organization for Migration
Location: Bangkok
Grade: G.5
Occupational Groups:
- Operations and Administrations
- Legal - Broad
- Administrative support
Closing Date: 2025-11-02

Job Description

Open to Internal and Internal Equivalent Candidate Only

Position Title: Regional Resources Management Associate

Duty Station: Bangkok, Thailand

Classification: General Service, G.5

Type of Appointment: One Year Fixed Term

Estimated Start Date: As soon as possible

Closing Date: 02 November 2025

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners with 174 member states and a presence in over 100 countries. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

The International Organization for Migration (IOM) Regional Office for Asia and the Pacific (ROAP) in Bangkok, Thailand oversees and provides strategic and technical support to IOM activities within the region. Within the RO Bangkok structure, the Management Pillar provides support to 40 IOM Country Offices (CO) within the region on budgeting, accounting, human resources, procurement and other administrative functions.

Under the overall supervision of the Regional Finance Comptroller (RFC), and the direct supervision of the Regional Finance and Budget Officer (RFBO) for Asia and the Pacific, and in collaboration with relevant units at Headquarters and the Administrative Centres, the Regional Resources Management Associate will provide support to the Regional Resources Management Unit in the areas of finance, budget, human resources, procurement, and general administration.

Responsibilities

Core Functions / Responsibilities:

Provide support to the Regional Resources Management Unit (RMU) in financial, procurement, human resources and other administrative activities.
Assist in the monitoring of budget versus actual financials for the operational activities of the Regional Office.
Assist in the review of budgets for new project proposals, including any revisions, in coordination with Programme Managers, Resource Management Officers, and Project Development Officers.
Assist in monitoring and reviewing Country Offices project accounts and highlight unusual transactions or discrepancies to supervising officers for their review.
Assist in the preparation of budgets and accounting, financial, statistical and donor reports complying with relevant donor requirements.
Process and reconcile financial transactions and payments to staff and suppliers in a timely manner, maintain financial records using the IOM Enterprise Resource Planning (ERP) System in line with IOM financial regulations.
Review that all Travel Authorizations are duly completed before staff are authorized to travel and validate that all TAs and expense claims are duly completed and all supporting documents are attached prior to dispatch for computation and reimbursement.
Review validity checks on monthly payroll projectization results of the Regional Office.
Review the imprest accounts and guarantee the safe custody of all available cash.Assist in the preparation of the Regional Office monthly accounts closure in compliance with the accounts closure checklist.
Maintain a filing system and ensure that all RMU documents and paid vouchers are properly filed and updated in the order in which they are entered in ERP system (Wave).
Provide general guidance on accounting, financial policies and procedures to the Regional Office as required.
Ensure that office asset inventory is in line with IOM Assets Inventory Policy and maintain updated asset inventory report.
Assist in implementing procurement activities including obtaining quotations, preparing evaluations and recommendations, issuing Purchase Requisitions (PR) Purchase Orders (PO) or Service Agreements (SA) and delivery of goods/services in accordance with IOM procurement guidelines.
Perform other duties as may be assigned.

Qualifications

Required Qualifications and Experience

Education

Bachelor’s degree in Accounting, Commerce, Business Administration from an accredited academic institution with three years of relevant professional experience; or,
High school diploma with five years of relevant professional experience.
Professional certification as Chartered Accountant (CA) or Certified Public Accountant (CPA), Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified Accountants (ACCA) is an advantage.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Experience in financial administration including financial management and budgeting.
Experience in human resources, procurement and logistics.
Experience using an Enterprise Resource Planning system.
Experience working in an international organisation an advantage.

Skills

High level of computer literacy.
Ability to work with national and international institutions.
Ability to prepare clear and concise report.
Demonstrated ability to and exercise sound judgment.
Knowledge of International Public Sector Accounting Standards (IPSAS) an advantage.
Knowledge of SAP highly desirable.

Languages

IOM’s official languages are English, French, and Spanish.

Required

For this position, fluency in English and Thai is required (oral and written).

Desirable

Working knowledge of any other language of the region is an advantage.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)

Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Initial Contract Duration: One year
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-5

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

Apply