VN2025/009 - Expedited Recruitment - Senior Regional Humanitarian Response and Recovery Associate

Vienna

  • Organization: IOM - International Organization for Migration
  • Location: Vienna
  • Grade: Administrative support - GS-6, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Legal - Broad
    • Humanitarian Aid and Coordination
    • Disaster Management (Preparedness, Resilience, Response and Recovery)
    • Emergency Aid and Response
  • Closing Date:

Job Description

This is an expedited recruitment process open only to internal candidates and former IOM staff members who were separated in the last 12 months due to the structural adjustment process. This process is not open to external candidates; their applications will not be considered.

Under the direct supervision of the Regional Thematic Specialist (Humanitarian Response and Recovery), the Senior Regional Humanitarian Response and Recovery Associate will support the Regional Office (RO) Humanitarian Response and Recovery Unit. The Unit operates under the thematic guidance of the Department of Humanitarian Response and Recovery (DHRR) at IOM Headquarters (HQ), and provides technical expertise, policy advice, and resource mobilization support to Country Offices (COs) across the Region. 

The incumbent will assist in monitoring and analyzing regional humanitarian and protection trends; supporting regional and multi-country project development; facilitating thematic capacity development; and contributing to the review and endorsement of project proposals related to DHRR’s areas of work. The role will also ensure that humanitarian protection, accountability to affected populations, and the integration of cross-cutting issues (such as gender, age, disability, and inclusion) are reflected across regional initiatives and CO programming.

Responsibilities

  1. Support the Regional Thematic Specialist (Humanitarian Response and Recovery) in implementing capacity building, training, monitoring, and technical support to COs in the Region on thematic areas of relevance to DHRR, including humanitarian response, recovery, and protection.
  2. Assist in the review, endorsement, and tracking of project proposals developed by COs in the Region to ensure completeness and adherence to submission requirements.
  3. Support the review, consolidation, and monitoring of project reports submitted by COs, ensuring completeness and compliance with established reporting formats.
  4. Identify emerging humanitarian and protection issues relevant to the thematic area; monitor developments at the regional and country levels; and contribute to the drafting of inputs and background materials for thematic reports.
  5. In close coordination with the supervisor, serve as a resource person for COs in the Region by providing insights into global, regional, and national developments, and facilitating the dissemination of lessons learned, good practices, and guidance materials related to humanitarian response and protection.
  6. In coordination with the Regional Project Development Officer (RPDO) and Regional Thematic Specialist, support the development of regional or multi-country projects, particularly for smaller COs or contexts without IOM presence.
  7. Assist in the drafting and development of regional thematic guidance notes, tools, and information sheets in collaboration with other Regional Thematic Units (RTUs) and relevant counterparts.
  8. Prepare internal reports, presentations, talking points, speeches, statements, and briefings relevant to DHRR activities.
  9. In coordination with the RPDO and Regional Thematic Specialist, contribute to knowledge management and information-sharing processes between COs and the RO, supporting consistent use of data, evidence, and good practices across the Region.
  10. In the absence of the Regional Thematic Specialist (Humanitarian Response and Recovery), ensure the continued functioning of the Unit by coordinating and responding to requests from internal and external partners.
  11. Participate in meetings, workshops, and conferences related to humanitarian response and protection, as required by the Regional Thematic Specialist and/or Deputy Regional Director (Operations).
  12. Perform any other related duties that may be assigned.

Qualifications

Education
  • Bachelor’s degree in Political or Social Sciences, Business Administration, Migration Studies, International Relations, Law, or related field with four years of relevant professional experience; or,
  • High School diploma with six years of relevant experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
 
Experience
  • Experience in migration and displacement contexts, including operational and field-level engagement in humanitarian response, recovery, or protection programming;
  • Familiarity with humanitarian protection principles, including accountability to affected populations (AAP), prevention of sexual exploitation and abuse (PSEA), and protection mainstreaming; and,
  • Experience working in the humanitarian response and recovery field in the Region is an advantage.
Skills
  • Strong writing, analytical, and organizational skills, with attention to detail and accuracy;
  • Ability to prioritize, plan, and manage work efficiently under pressure and within tight deadlines;
  • Demonstrated understanding of humanitarian response, recovery, and protection frameworks;
  • Proactive and responsible, with the ability to manage constructive feedback and foster a collaborative, team-oriented environment;
  • Strong communication and interpersonal skills, with the ability to adapt delivery to different audiences;
  • Commitment to gender equality, inclusion, and the integration of cross-cutting themes in programming;
  • Working knowledge of monitoring, evaluation, and learning (MEL) tools and processes; and,
  • Awareness of and ability to use relevant digital and technological solutions to support programme management and coordination.
Languages
  • For this position, fluency in English is required (oral and written).
  • Working knowledge of German, Ukrainian, Russian, or any other language of the region is an advantage.
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these five values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 2)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 2) (applicable only if position is with direct reports)
  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
  8. Only shortlisted candidates will be contacted.
  9. This is an expedited recruitment process open only to internal candidates and former IOM staff members who were separated in the last 12 months due to the structural adjustment process. This process is not open to external candidates; their applications will not be considered.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-6
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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