Expedited Recruitment - Senior Human Resources Associate

Job Description

Position Title: Senior Human Resources Associate (G)
Duty Station City: RO Bangkok
Duty Station Country: Thailand
Grade: G-6
Contract Type: One-Year-Fixed-term
Recruiting Type: General Service
Vacancy Type: Vacancy Notice
Initial duration: 1 year with possibility of extension
Closing date: 17 October 2025

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Internal and internal equivalent candidates only will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract.  Internal equivalent candidates are former Staff members who have separated from service due to funding constraints are still within 12 months from their effective separation date.

Organizational Context and Scope

The Regional HR Business Partnering Unit (RHRBP) serves as a strategic enabler of organizational effectiveness through HR management across the Asia and the Pacific region encompassing 39 countries. Operating within a complex and resource-constrained environment, the unit plays a pivotal role in bridging HR capacity gaps at the country level by providing direct support, strategic guidance, and operational oversight.

Under the Overall supervision of the Deputy Regional Director for Management and the direct supervision of the Regional Human Resource Business Partner, the Senior Regional Human Resources Associate will coordinate and execute a broad range of HR functions in close collaboration with various stakeholders - Regional Office Units, external stakeholders, country offices in the region, Administrative Centres, and relevant units at Headquarters, etc. - ensuring data accuracy, compliance, and timely personnel actions across systems and processes.

Responsibilities

1. Participate in evaluation of staffing needs in the office and assist in coordination of recruitment processes, including but not limited to, providing guidance to hiring managers on preparation of position descriptions and terms of reference, drafting and posting requisitions, screening and shortlisting applications, drafting interview protocols, preparing and administering written tests, taking part in interview panels as assigned, drafting candidates assessment forms, conducting reference checks, preparing job offers, administering shared mailboxes, etc.
2. Carry-out and coordinate pre-employment activities such as preparation of Entry on Duty (EOD) documentation and collection of supporting documentation, coordination of EOD medical exams when applicable, and follow-up with Health Insurance Medical Service on medical clearance, coordinate enrollment in insurance plans as appropriate, coordination and delivery of induction sessions, arrangement for security briefing, etc.
3. Research resources to enhance self-familiarity with WAVE (the IOM’s Enterprise Resource Planning system) and assist in drafting standards operating procedures and manuals for most common transactional activities. Perform assigned role(s) in WAVE paying special attention to data consistency and accuracy; input, maintain and verify data based on approvals and supporting documentation; verify eligibility for allowances and other benefits, monitor and follow up on contractual situation and entitlements, and initiate and coordinate prompt actions; generate, edit and review reports, contract extensions, personnel actions and other related documentation.
4. Monitor attendance and leave administration including overtime and compensatory leave; generate, edit and analyse leave-related reports; respond to questions concerning leave administration; guide staff on request and approval procedure in WAVE.
5. Carry-out and monitor a wide range of Human Resource actions including but not limited to preparation of documentation for payroll processing by the Global Payroll team, projectization report, separation, classification, reclassification, promotion, disciplinary cases and coordinate with the Regional Office, Administrative Centers and Human Resource Management in Geneva as appropriate. Process transactions related to onboarding, managing and offboarding staff members and non-staff members in WAVE.
6. Prepare, coordinate and monitor all reports on personnel matters and submit timely to concerned parties; draft and review routine correspondence, letters, certifications, etc.; create and maintain a systematic way to archive Human Resources documents (electronic and hard copies). Update and maintain electronic and physical archiving systems in the unit including personnel files with all supporting documentation, recruitment files, Human Resources policies, regulations, guidelines and manuals, internal controls, etc.
7. Monitor compliance with the Performance Assessment System and follow-up with staff and supervisor as needed; facilitate compliance by providing technical guidance on the use of the system.
8. Plan and coordinate the organization of Human Resources events including staff development and training activities in coordination with the Staff Development and Learning Unit and maintain updated records. Participate in assessments of staff training and development needs.
9. Provide information to staff on their entitlements and responsibilities in line with IOM regulations, instructions and procedures. Respond to standard and more complex inquiries and refer the most sensitive ones as appropriate.
10. Identify areas for improvement and highlight them to the supervisor; provide inputs for new procedures to complement or to adapt existing ones taking into consideration the specific needs of the office. Assist in analyzing and resolving sensitive cases by collating background information, preparing summaries and sharing best practices. Provides comments on interpretation.
11. Participate in inter-agency Human Resources related working groups as assigned.
12. Provide guidance and training to and coordinate and monitor work of new/junior staff in the unit. Serve as a subject matter expert for country offices in the region on the above transactional activities and provide support as assigned.
13. Perform other related duties as assigned.

Qualifications

REQUIRED QUALIFICATIONS AND EXPERIENCE

EDUCATION

• High School diploma with six years of relevant experience; or,
• Bachelor’s degree in human resources, Business Administration, Psychology or related field with four years of relevant professional experience

EXPERIENCE

• Experience processing Human Resources transactions using Oracle cloud is a distinct advantage.
• Relevant work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

SKILLS

• Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook.
• Attention to detail, ability to organize paperwork in a methodical way.
• Discreet, details and clients-oriented, patient and willingness to learn new things; and,

LANGUAGE

IOM’s official languages are English, French, and Spanish. For this position, fluency in English is required (oral and written).

COMPETENCIES

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioral indicators – Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

MANAGERIAL COMPETENCIES - Behavioral indicators – Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

NOTES

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

For this staff category, only qualified Thai nationals will be considered.

Appointment will be subject to certification that the candidate is medically fit for appointment, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

Only shortlisted candidates will be contacted.

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Initial Contract Duration: 1 year
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-6