Supply Chain Assistant (Asset & Inventory Management) (G-4)

Beirut

Organization: IOM - International Organization for Migration
Location: Beirut
Grade: Administrative support - GS-4, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Administrative support
- Logistics
- Transport and Distribution
- Supply Chain
Closing Date:

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

Under the overall supervision of the Head of Resources Management in Lebanon and direct supervision of the Senior Supply Chain Associate; and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for supporting supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner.

Responsibilities

Responsibilities and Accountabilities

Support the Senior Supply Chain Associate in implementing and strengthening asset and inventory management processes.
Maintain an up-to-date and accurate asset register for all the mission’s assets (e.g.: furniture, ICT, etc.), ensuring processing timely updates in the ERP system to reflect physical data, movements, and changes.
Conduct biannual physical inventory, reconcile discrepancies, and update records accordingly.
Manage the full asset lifecycle: receipt, tagging, assignment, return, transfer, and disposal – in line with the procurement rules and regulations. Liaise with CAS Manila and other offices on asset disposal, transfers, retirements, and claims.
Prepare and submit timely asset and inventory reports to HQ, MAC, and other stakeholders.
Convene and support the Asset Disposal Committee (ADC), review proper documentation and compliance with the set procedures.
Support the coordination of assets maintenance and repairs with Service Providers and manage warranty or insurance coverage and claims as needed.
Assist in procuring services related to security and facility management, including drafting tender documents (RFQ, RFP, ITB), obtaining quotations, conducting evaluations, and ensuring best value for money.
Draft, issue, and monitor service contracts, and follow up to ensure timely and quality delivery.
Provide logistical and administrative support in line with project schedules.
Act as Bid Receipt Focal Point for receiving and handling tenders, when needed.
Prepare procurement monitoring reports, documentation, and requests for payment to Accounts Payable.
Perform other duties as may be assigned.

Qualifications

Education:

University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with two years of relevant professional experience; or
High school diploma with four years of relevant professional experience
Certification in Procurement, Logistics or Supply Chain Management is an advantage

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

Experience in procurement and logistics and working with vendors and service providers;
Experience with asset management process;
Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage
Experience working in an international organisation an advantage.

Skills

High level of computer literacy
Ability to work with national and international institutions;
Ability to prepare clear and concise report;
Excellent communication and negotiation skills
Ability to establish realistic resource requirements to meet IOM needs

Languages

For this position, fluency in English and Arabic are required (oral and written).

Working knowledge of French is an advantage.

IOM’s official languages are English, French and Spanish.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these three values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short Term Graded (Up to 9 months)
Initial Contract Duration: 6 Months
Vacancy Type: Special Vacancy Notice
Recruiting Type: General Service
Grade: G-4

We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.

Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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