Finance Assistant

Beirut

  • Organization: IOM - International Organization for Migration
  • Location: Beirut
  • Grade: Administrative support - GS-4, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Banking and Finance
  • Closing Date:

Job Description

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

 
Context
Under the overall supervision of the Head of Resources Management (HoRM) in IOM Lebanon and direct supervision of the Budget Officer (BO); and, in collaboration with relevant units at the Country Office, Headquarters and the Administrative Centres, the incumbent will provide financial and administrative support to the Resources Management functions of the Country Office.

Responsibilities

  1. Extract and input data from various sources in financial or accounting systems.
  2. Respond to accounting, budget or financial queries regarding data from staff in the unit and elsewhere.
  3. Review all types of payments starting from purchase to payment requests verifying that they are duly authorized, and all the supporting documents are attached therewith.
  4. Assist in compiling and tracking budget and expenditure data for the Country Office project activities.
  5. Support the review of open orders and follow up with the Supply Chain Unit (SCU) on the closure of completed transactions.
  6. Assist in maintaining and updating financial tracking sheets and databases.
  7. Support the preparation and input of monthly staff projectization data in PULSE, checking accuracy and timeliness.
  8. Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required.
  9. Provide routine information to staff on financial procedures and requirements, referring complex matters to supervisor as needed.
  10. Ensure proper and systematic filling of all posted payments and other accounting documents according to the established standards.
  11. Perform other related duties as required.

 

Qualifications

Education
  • High school diploma with four years of relevant experience; or,
  • Bachelor’s degree in business administration, Accounting, Finances, or related fields from an accredited academic institution with two years of relevant professional experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
 
Experience
  • Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. 
  • Knowledge of IOM/UN Budget policies and practices.
Skills
  • Good communication skills, with the ability to present information in a comprehensive, clear and concise manner both in writing and verbally. 
  • Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage.
  • Attention to detail, ability to organize paperwork in a methodical way. 
  • Discreet, details and clients-oriented, patient and willingness to learn new things. 
Languages
  • Fluency in English (oral and written).
  • Working knowledge of Arabic.
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  5. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  6. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  7. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Fixed-term (1 year with possibility of extension)
Vacancy Type: Vacancy Notice
Recruiting Type: General Service
Grade: G-4
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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