Senior Project Associate (WASH)

Job Description

The International Organization for Migration (IOM) is the only international inter-governmental agency with a specific mandate for migration and is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing technical expertise to governments, migrants and host communities through a wide range of sustainable solutions contributing to support populations affected by forced migration and improve living conditions of Internally Displaced Persons (IDPs). 
Under the overall supervision of the Chief of Mission and the Programme Manager (WASH), the direct supervision of the National Project Officer (WASH) and in close coordination with the Head of Sub Office and other technical programme specialists, the incumbent will be responsible for carrying out Water, Sanitation, and Hygiene(WASH) program functions in accordance with IOM’s regulations, rules and procedures. 

Responsibilities

Responsibilities and Accountabilities

1. Independently lead and coordinate the implementation of the project; monitor implementation of the activities to ensure work is proceeding according to established plans; analyze implementation difficulties and make recommendations for adjusting implementation modalities and work plans to best reflect changing environment on the field. 
2. Regularly research, follow-up, compile, analyze and present information/data on national, regional and international developments, reports, legislation and other relevant documentation, highlighting noteworthy issues for the consideration of appropriate parties.
3. Monitor budget expenditures; verify availability of funds and maintain a proper record of approved project budgets and their revisions.
4. Coordinate and monitor the financial, administrative and technical aspects of the project in line with IOM policies and donor requirements.
5. Plan, coordinate and conduct capacity building workshops for relevant internal and external parties. 
6. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. 
7. Coordinate the preparation of correspondence, briefing notes, presentations, narrative and financial reports; ensure status reports are prepared and submitted in a timely manner. 
8. Identify and document good practices and lessons learned; contribute to the development of Standard Operations Procedures (SOP), policies and concept papers and support the development of new projects. 
9. Supervise and provide guidance and training to reporting staff. 
10. Conduct field visits to assess and document damages and repair needs on collective centers, water utilities, energy facilities, hospitals or health facilities, private structures as well as communal infrastructure, amongst others.
11. Participate in technical assessment of the sites and premises planned for rehabilitation works in terms of efficiency, inclusivity and relevance to the project criteria. 
12. Develop Bills of Quantity and Bills of Materials, draft other necessary engineering documentation based on national legislation and IOM standards.
13. Provide technical support to the procurement unit, by reviewing or preparing Bill of Quantity (BoQs) and other construction-related procurement documents, performing bid analysis and technical evaluation of the bids to assure transparent and fair tendering process. 
14. Plan and organize adequate oversight and site inspection towards to ensure that quality assurance activities are maintained permanently.
15. Regularly monitor the rehabilitation works maintained by the contractors to ensure that works are executed in an effective and efficient manner, by complying with all technical requirements of IOM and Government authorities. 
16. Monitor contractor’s compliance with the technical requirements of the contract and schedule compliance by regular review of deliverables and recommendations to the project team on appropriate corrective actions, when necessary. 
17. Participate in coordination of WASH related meetings with external stakeholders (governmental, other aid actors, affected population), cluster technical working groups as instructed by Programme Manager and Project Officer.
18. Provide assistance to the project team in writing regular reports as required, by collecting, analyzing and summarizing information on various aspects of the project including financial, technical and schedule compliance.
19. Perform such other duties as may be assigned.

Qualifications

Required Qualifications and Experience

EDUCATION

• High school degree or equivalent with at least seven years of relevant working experience; or
• Bachelor’s Degree or equivalent in Civil Engineering, Water Resources Engineering, Environmental Engineering, Public Health, or other technical disciplines related to the fields of Water and Sanitation from an accredited academic institution with at least five years of relevant work experience.
• Certification of licensed professional engineer will be an advantage.

EXPERIENCE

• Experience in the field of construction engineering and contract management.
• Exposure to design, planning and implementation of civil design construction and/or minor rehabilitation WASH projects.
• Experience working with a non-governmental organization and/or international organization is an advantage.

SKILLS

• Working knowledge of structural analysis and operating adequate software e.g design software such as AutoCAD, hydraulic modelling tools (e.g. EPANET or WaterGEMS) and planning software such as MS Project.
• Knowledge of applicable International and Ukrainian codes, policies, standards and best practices related to project.
• Strong drafting skills and attention to detail.
• Good understanding of construction terminology and BoQ preparation.
• Proactive, independent worker, team player, fast learner.
• Good interpersonal skill.
• Ability to prepare clear and concise reports.
• Excellent command of MS Word and Excel, familiarity with AutoCAD, EPANET or other engineering tools.
• Good knowledge of region is an advantage.
• Ability to maintain integrity in performing responsibility assigned.
• Administrative & Time Management skills.

Languages 

REQUIRED

For all applicants, fluency in English and Ukrainian is required (oral and written).

DESIRABLE

n/a.

Competencies[1]

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:

 

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

 

CORE COMPETENCIES - Behavioural indicators – level 2.

 

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
 

Required Skills

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