Job Description

Under the overall supervision of the Head of Programme and Innovation Unit  and direct supervision of the National Project Officer (PGLS), and in collaboration with relevant units at Headquarters and the Administrative Centres, the National Project Development and Reporting Officer will be responsible and accountable for supporting the coordination and facilitation of project development, donor and institutional reporting related to IOM programme and project activities, in line with IOM’s regional and country strategies.

Responsibilities

1. Assist in the preparation of results-based programmes and projects, including concept notes and project proposals, by compiling inputs, drafting sections, and supporting coordination with internal stakeholders under the guidance of the supervisor.

2. Support the review and consolidation of basic resource requirements and programme information by collecting data on needs, gaps, and opportunities, and assisting with alignment to IOM global, regional, and country strategies, including the use of the Strategic Results Framework (SRF).

3. Provide support to the endorsement and clearance processes for concept notes and project proposals, and assist Project Managers in the preparation and compilation of donor reports in coordination with relevant units in the Country Office and Regional Office, in line with established procedures.

4. Assist in researching potential funding opportunities by monitoring calls for proposals, compiling donor-related information, and supporting the preparation of donor profiles and reference materials, under supervision.

5. Support the maintenance of working-level contacts with donors and project partners by facilitating communication, preparing briefing materials, and assisting in coordination with relevant stakeholders, as required.

6. Contribute to the drafting and compilation of visibility and basic resource mobilization materials, and assist in the logistical organization of donor briefings and visits, in coordination with relevant units.

7. Assist in the logistical organization and coordination of capacity-building and training activities related to programme development and donor and institutional reporting, including workshops and information-sharing sessions, as guided by the supervisor.

8. Maintain accurate, up-to-date records and filing systems for correspondence, project development documentation, and donor and institutional reporting files using IOM’s relevant information management systems.

9. Perform such other duties as may be assigned.

Qualifications

Education:

• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience; or,

• Master’s degree in the above-mentioned fields.

Experience:

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations.

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups.

• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills:

• Knowledge of migration-related subject areas dealt with by the organisation. 

• Knowledge of UN and bilateral donor programming. 

• Knowledge of financial rules and regulations.

• Good communication, writing and organizational skills; ability to prepare clear and concise reports. 

• Capacity and ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.

• Ability to work with accuracy under constraints and pressure; high sense of confidentiality, initiative and good judgment.

• Personal commitment, efficiency, flexibility, drive for results, creative thinking.

• Good level of computer literacy, including database applications.

Required Skills

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