Job Description

At this moment only internal candidates will be considered for this vacancy. For the purposes of this vacancy, internal candidates are defined as staff members holding a regular, fixed-term or short-term graded or ungraded contract, including Junior Professional Officers (JPOs), staff on Special Leave Without Pay (SLWOP), and staff members on secondment/loan released by the Organization, unless otherwise specified in their contract. Staff members holding a regular, fixed-term or short-term graded contract will not retain their contract type if appointed to an ungraded position. Former IOM Staff Members affected by a Structural Adjustment Plan triggered due to a funding constraint in the last 12 months will be considered internal candidates.

 
Under the overall supervision of the Resources Management Officer and direct supervision of the National Finance Officer, the Administrative and Finance Assistant will provide administrative and financial support to the Resources Management Unit for Pacaraima/RR

Responsibilities

  1. Provide support to the Administrative Coordinator in financial, procurement and other administrative activities.
  2. Assist in implementing procurement activities including obtaining quotations, preparing evaluations and recommendations, issuing Purchase Requisitions (PR), Purchase Orders (PO) or Service Agreements (SA) and delivery of goods/services in accordance to IOM procurement guidelines.
  3. Ensure that all procurement and contracting processes are in full compliance and all activities are up to date with IOM and donor reporting and auditing requirements. 
  4. Provide support and guidance to Program Support focal persons with regard to procurement procedures and advise as appropriate on the most cost effective and efficient methods in procuring goods and services.
  5. Follow up with suppliers for the timely and proper delivery of the goods/ services. 
  6. Conduct regular vendors’ checks and market surveys to ensure a full knowledge of the availability and price of different supplies and goods in the local market. 
  7. Provide overall assistance to the work team in the absence of Administration & Finance colleagues.
  8. Assist during internal and/or external audit exercises and/or other controls.
  9. Any other duties that may be assigned.

Qualifications

Education
  • High School diploma with at least 4 years of relevant work experience; or
  • University degree in Business Administration / Finance / Accounting, or any related field with at least 2 years of relevant experience.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
Experience
  • Minimum Two years of relevant work experience in procurement and logistics.
  • Proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook).
  • Experience working within a team of colleagues from diverse cultures and professional backgrounds.
  • Previous experience in a procurement unit at an international organization is an advantage
Skills
  • Ability to multitask and work under pressure to meet deadlines.
  • Ability to analyses problems, identifying and developing optimal solutions quickly, project consequences of proposed actions and implement recommendations in support of goals.
  • Good organizational, time management and prioritizing skills.
Languages
  • IOM’s official languages are English, French and Spanish.
Proficiency of Portuguese and Spanish are required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Required Competencies
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
Values - all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  3. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable.
  4. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.
  5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Required Skills

Job info

Contract Type: Special Short term ungraded (Up to 9 months)
Initial Contract Duration: 03
Org Type: Country Office - Sub Office
Vacancy Type: Call for Applications
Recruiting Type: General Service
Grade: UG
Is this S/VN based in an L3 office or in support to an L3 emergency response?: No
At Impactpool we do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.